Data Protection & Privacy Notice


Your personal data

Personal data are defined as any kind of information that can identify a person. Identification can be by that information alone or in conjunction with any other information held by the data controller or likely to come into its possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

BACSA is the data controller. This means we decide how the personal data that we hold on you are processed and for what purpose(s). Our contact details are below.

Processing your personal data

BACSA complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To promote the interests of the charity
  • To maintain our accounts and records
  • To inform you of news, events and activities

Further processing

If we wish to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this new use prior to commencing the processing, and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

The legal basis for processing your personal data is your consent for us to keep you informed about news, events, and activities, given when you join BACSA; and also to process your Gift Aid donations. 

Sharing your personal data

We treat your personal data as strictly confidential and would share it with third parties only with your consent.

Storing your personal data

Most personal data is held electronically on the BACSA website – – where it is password-protected and accessible only to BACSA officers authorised by the Trustees.  Paper records, including Gift Aid declarations, are stored securely in the offices of the Membership Secretary and the Treasurer.  Financial information is destroyed, and any emails are deleted, within two years after membership ceases, while paper records are destroyed within five years.

Your rights regarding your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which BACSA holds about you
  • The right to request that BACSA corrects any personal data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for BACSA to retain such data
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide you – the data subject – with your personal data and, where possible, to transmit that data directly to another data controller, (known as the right to data portability)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data
  • The right to lodge a complaint with the Information Commissioner’s Office.

Contact Details

For more information or to make a request or complaint, please write to the Data Protection Officer at BACSA, 42 Rectory Lane, Kings Langley WD4 8EY or via

You can contact the Information Commissioner’s Office on 0303 123 1113, or at Wycliffe House, Water Lane, Wilmslow SK9 5AF, or

Last updated 3 September 2020